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And there's this to insure that citations don't die even if you pull the
plug on the retired faculty pages:
 
http://www.webcitation.org/

>>> On 2/25/2015 at 10:43 AM, "Ghering, Cynthia" <[log in to unmask]>
wrote:


Hi Bill,
The University Archives does have a records retention schedule for
university related websites. We also offer a web archiving service. More
information can be found at
http://www.archives.msu.edu/collections/webarchive.php?collections_webarchive
or by contacting [log in to unmask]
 
IT Services also offers web hosting services. You can find out more at
https://tech.msu.edu/web-hosting/. Contact information is on the right
hand side of the page.
Good luck!
Cynthia
 

From: Bill Park [mailto:[log in to unmask]] 
Sent: Wednesday, February 25, 2015 10:26 AM
To: [log in to unmask]
Subject: [MSUNAG] Website Retention

 
I’m wondering if anyone that’s running their own webservers/sites for
faculty can shed some light on what they’re doing with those sites when
faculty retire?  We’ve got a few faculty members that are approaching
retirement and currently I’m hosting a few sites for them that are
project sites hosting databases and such that are still actively used by
others.  Further, some of these sites are mentioned in grants and
publications I’m told.  I’m kind of in uncharted territory here in our
department and we’re unsure of what the best way to deal with this is.
 
I have no problem continuing to host these things for a while but
surely the department cannot continue hosting these sites indefinitely,
right?  Some of these sites were created using specific framework
versions and scripting languages that, if updated, could potentially
(and probably) break the site if the code isn’t updated which presents
problems since you don’t want to be running outdated vulnerable versions
of these things.  Once the faculty who was sponsoring the site retires,
who then becomes responsible for maintaining and running the site?  
 
Does the university have a policy or procedure for this type of thing? 
If so, is policy different when the site was mentioned in a publication
or grant?  Should the faculty be required to obtain their own domain
name and hosting means that aren’t affiliated with the department upon
retirement? Should the department provide a redirect to their new non
departmental domain name and, if so, for how long?
 
Has anyone dealt with this or have any information, suggestions, or
ideas?
 
Thanks,
Bill