Does something like https://netfiles.msu.edu/, which you can assign
permissions to users you specify, satisfy this need Nick?
-t
On Nov 5, 2007, at 9:07 AM, Kwiatkowski, Nicholas wrote:
> I realize that I already asked this at the open forum a few weeks
> ago, but are there any plans for the university to support some
> sort of document management system among different departments? I
> realize that AFS is an option for file storage, but it really
> doesn't support locking, or any conflict resolution for typed
> documents, spreadsheets, and presentations. This is very important
> with working with multiple departments or groups on a single
> document. While I personally didn't use any Google Apps, I have
> used similar apps (Adobe Share and Buzzword) that perform similar
> functions.
>
> -Nick Kwiatkowski
> MSU Telecom Systems
>
> -----Original Message-----
> From: MSU Network Administrators Group [mailto:[log in to unmask]]
> On Behalf Of Tom Davis
> Sent: Sunday, November 04, 2007 12:16 PM
> To: [log in to unmask]
> Subject: [MSUNAG] Fwd: Avoid Google Apps, Gmail, Microsoft Live
> Office for University business
>
> FYI. Dave Gift sent this to the Deans, Directors
> and Chairs list yesterday. /Tom
>
>> Date: Sat, 3 Nov 2007 13:32:01 -0400
>> From: David A Gift <[log in to unmask]>
>> Subject: Avoid Google Apps, Gmail, Microsoft
>> Live Office for University business
>> To: [log in to unmask]
>>
>> To: Deans, Directors, Chairs
>>
>> From: David Gift, Vice Provost, Libraries, Computing and Technology
>> David Brower, Assistant Vice President for Finance, CFO and
>> Controller
>> Linda O. Stanford, Associate Provost for Academic Services
>> Michael Poterala, Assistant Vice
>> President for Research and Graduate Studies and
>> Executive Director, MSU Technologies
>>
>> Subject: Avoiding use of online software tools
>> such as Google Apps, Gmail, and Microsoft Office Live
>>
>> Please share this message with faculty and staff in your units.
>>
>> Google, Microsoft, and other companies are
>> offering, at no charge, an increasingly diverse
>> set of online, web-based software tools, many of
>> which provide standard “office†functions
>> such as document and slide deck production and
>> management, spreadsheeting and communications,
>> including e-mail. These tools run on company
>> (vendor) servers, and user files and other
>> content are stored on company systems as
>> well. The no-cost option is attractive to many
>> University units, faculty and staff. However,
>> due to the terms of use and business models
>> being applied to these tools, they MAY NOT be
>> used in the conduct of University work.
>>
>> To illustrate one concern, the terms to which
>> you agree when you use Google Apps
>> (http://www.google.com/accounts/TOS?hl=en)
>> include the following; which compromises the
>> University’s intellectual property rights and
>> the security of University records:
>>
>> “You [user] retain copyright and any other
>> rights you already hold in Content which you
>> submit, post or display on or through, the
>> Services. BY SUBMITTING, POSTING OR DISPLAYING
>> THE CONTENT YOU GIVE GOOGLE A PERPETUAL,
>> IRREVOCABLE, WORLDWIDE, ROYALTY-FREE, AND
>> NON-EXCLUSIVE LICENSE TO REPRODUCE, ADAPT,
>> MODIFY, TRANSLATE, PUBLISH, PUBLICLY PERFORM,
>> PUBLICLY DISPLAY AND DISTRIBUTE ANY CONTENT
>> WHICH YOU SUBMIT, POST OR DISPLAY ON OR THROUGH,
>> THE SERVICES. … You agree that this license
>> INCLUDES A RIGHT FOR GOOGLE TO MAKE SUCH
>> CONTENT AVAILABLE TO OTHER COMPANIES,
>> ORGANIZATIONS OR INDIVIDUALS WITH WHOM GOOGLE
>> HAS RELATIONSHIPS for the provision of
>> syndicated services, and to use such Content in
>> connection with the provision of those services.†(emphasis
>> added)
>>
>> Furthermore, neither Google nor Microsoft makes
>> any promise to back up content, secure
>> confidential or proprietary content, or provide
>> free service for any particular period of
>> time. If they change their minds about the
>> business utility of this model, it may simply go away one day.
>>
>> Contract terms like these do not provide
>> appropriate protection for University business
>> records or documents. If software tools like
>> these are used in instruction, they may
>> compromise student intellectual property
>> protections. They may also adversely affect
>> commercialization or publication of intellectual
>> property created by faculty. Because
>> individuals frequently do not know that they are
>> creating University business records, including
>> student records, in the course of doing their
>> daily work at MSU, ANY use of these sorts of online tools must be
>> avoided.
>> Individuals or units contemplating use of any
>> software tool or online service should carefully
>> read and consider the terms of use, and seek
>> appropriate legal or other review from
>> University administrative offices when terms of
>> use are incompatible with University policy or
>> exceed the relevant administrator’s authority.
>
--
Troy Murray
Developer
Michigan State University
Biomedical Research and Informatics Center (BRIC)
100 Conrad Hall
East Lansing, MI 48824
Phone: 517-432-4248
Fax: 517-353-9420
E-mail: [log in to unmask]
Calendar
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