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Does something like https://netfiles.msu.edu/, which you can assign permissions to users you specify, satisfy this need Nick? -t On Nov 5, 2007, at 9:07 AM, Kwiatkowski, Nicholas wrote: > I realize that I already asked this at the open forum a few weeks > ago, but are there any plans for the university to support some > sort of document management system among different departments? I > realize that AFS is an option for file storage, but it really > doesn't support locking, or any conflict resolution for typed > documents, spreadsheets, and presentations. This is very important > with working with multiple departments or groups on a single > document. While I personally didn't use any Google Apps, I have > used similar apps (Adobe Share and Buzzword) that perform similar > functions. > > -Nick Kwiatkowski > MSU Telecom Systems > > -----Original Message----- > From: MSU Network Administrators Group [mailto:[log in to unmask]] > On Behalf Of Tom Davis > Sent: Sunday, November 04, 2007 12:16 PM > To: [log in to unmask] > Subject: [MSUNAG] Fwd: Avoid Google Apps, Gmail, Microsoft Live > Office for University business > > FYI. Dave Gift sent this to the Deans, Directors > and Chairs list yesterday. /Tom > >> Date: Sat, 3 Nov 2007 13:32:01 -0400 >> From: David A Gift <[log in to unmask]> >> Subject: Avoid Google Apps, Gmail, Microsoft >> Live Office for University business >> To: [log in to unmask] >> >> To: Deans, Directors, Chairs >> >> From: David Gift, Vice Provost, Libraries, Computing and Technology >> David Brower, Assistant Vice President for Finance, CFO and >> Controller >> Linda O. Stanford, Associate Provost for Academic Services >> Michael Poterala, Assistant Vice >> President for Research and Graduate Studies and >> Executive Director, MSU Technologies >> >> Subject: Avoiding use of online software tools >> such as Google Apps, Gmail, and Microsoft Office Live >> >> Please share this message with faculty and staff in your units. >> >> Google, Microsoft, and other companies are >> offering, at no charge, an increasingly diverse >> set of online, web-based software tools, many of >> which provide standard “office†functions >> such as document and slide deck production and >> management, spreadsheeting and communications, >> including e-mail. These tools run on company >> (vendor) servers, and user files and other >> content are stored on company systems as >> well. The no-cost option is attractive to many >> University units, faculty and staff. However, >> due to the terms of use and business models >> being applied to these tools, they MAY NOT be >> used in the conduct of University work. >> >> To illustrate one concern, the terms to which >> you agree when you use Google Apps >> (http://www.google.com/accounts/TOS?hl=en) >> include the following; which compromises the >> University’s intellectual property rights and >> the security of University records: >> >> “You [user] retain copyright and any other >> rights you already hold in Content which you >> submit, post or display on or through, the >> Services. BY SUBMITTING, POSTING OR DISPLAYING >> THE CONTENT YOU GIVE GOOGLE A PERPETUAL, >> IRREVOCABLE, WORLDWIDE, ROYALTY-FREE, AND >> NON-EXCLUSIVE LICENSE TO REPRODUCE, ADAPT, >> MODIFY, TRANSLATE, PUBLISH, PUBLICLY PERFORM, >> PUBLICLY DISPLAY AND DISTRIBUTE ANY CONTENT >> WHICH YOU SUBMIT, POST OR DISPLAY ON OR THROUGH, >> THE SERVICES. … You agree that this license >> INCLUDES A RIGHT FOR GOOGLE TO MAKE SUCH >> CONTENT AVAILABLE TO OTHER COMPANIES, >> ORGANIZATIONS OR INDIVIDUALS WITH WHOM GOOGLE >> HAS RELATIONSHIPS for the provision of >> syndicated services, and to use such Content in >> connection with the provision of those services.†(emphasis >> added) >> >> Furthermore, neither Google nor Microsoft makes >> any promise to back up content, secure >> confidential or proprietary content, or provide >> free service for any particular period of >> time. If they change their minds about the >> business utility of this model, it may simply go away one day. >> >> Contract terms like these do not provide >> appropriate protection for University business >> records or documents. If software tools like >> these are used in instruction, they may >> compromise student intellectual property >> protections. They may also adversely affect >> commercialization or publication of intellectual >> property created by faculty. Because >> individuals frequently do not know that they are >> creating University business records, including >> student records, in the course of doing their >> daily work at MSU, ANY use of these sorts of online tools must be >> avoided. >> Individuals or units contemplating use of any >> software tool or online service should carefully >> read and consider the terms of use, and seek >> appropriate legal or other review from >> University administrative offices when terms of >> use are incompatible with University policy or >> exceed the relevant administrator’s authority. > -- Troy Murray Developer Michigan State University Biomedical Research and Informatics Center (BRIC) 100 Conrad Hall East Lansing, MI 48824 Phone: 517-432-4248 Fax: 517-353-9420 E-mail: [log in to unmask] Calendar HTML - http://www.icalx.com/html/troymurray72/month.php?cal=BRIC+Work iCalendar - http://www.icalx.com/public/troymurray72/BRIC%20Work.ics