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We give them 30 days to clean out their mail boxes, then delete the HIT account. The MSU email account we don't touch. As strong privacy advocates (HIPAA makes sure that we are), we don't go into their mailboxes without their permission in writing or Dave Gift's blessing (again in writing). From: Aldrich, Dak [mailto:[log in to unmask]] Sent: Tuesday, June 22, 2010 9:23 AM To: [log in to unmask] Subject: [MSUNAG] Outgoing employee's email... I wanted to get some general feedback and opinion from others that deal with email out there. I have had a few outgoing employee's recently ask for their email boxes in PST format. I see MANY possible problems with it. I'm unsure of the extent of these issues, as I'm one of the many (don't lie to yourself or us) who have found the AUP to be a boring read, so I have not read it. Obviously, in their duties here, their MSU email account has at least College level confidential information in it, and possibly University level information. How do others out there deal with such requests? -dak aldrich -network admin -college of music, msu -517.432.5045 [log in to unmask] -http://comit.music.msu.edu ________________________________ This message is only for the intended recipient(s). If you are not the named recipient you should not read, distribute or copy this email. Any views or opinions expressed in this email are those of the author and do not represent those of Michigan State University or the College of Music. Any information obtained from or contained in these emails is confidential. No information will be shared or given to any persons outside of the appropriate department(s).