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If University Archives and MSU attorneys are going to take that position, I would say they've got a LOT of details to work out. Just for starters, if "all MSU (non-student) e-mails ... should be turned over to Archives for preservation" then it would be a violation of MSU employment conditions to ever delete an email message. Or are they going to just dump all employee email straight from the mail server to archives as it arrives? What about email that comes directly to college or department servers rather than mail.msu.edu? I'll be amazed if they can actually come up with something workable. > -----Original Message----- > From: Gene Willacker [mailto:[log in to unmask]] > Sent: Tuesday, June 22, 2010 3:30 PM > To: [log in to unmask] > Subject: Re: [MSUNAG] Outgoing employee's email... > > The University Archivist (sorry, forgot her name) gave a > presentation to our department about university records. > Technically, all MSU > (non-student) e-mails are official university records and > should be turned over to Archives for preservation. They are > working with MSU attorneys to hammer out the details of > policies in this area. > > http://www.archives.msu.edu/ > > Gene > > on 6/22/2010 1:48 PM Linda Losik said the following: > > > > The new AUP is supposed to be moving within General > Counsel. It will > > help quite a bit with some of the issues raised here. > > > > > > > > *From:* Matt Cain [mailto:[log in to unmask]] > > *Sent:* Tuesday, June 22, 2010 1:35 PM > > *To:* [log in to unmask] > > *Subject:* Re: [MSUNAG] Outgoing employee's email... > > > > > > > > > > > > At a different university, I had to deal with a court-ordered > > discovery once where the judge made us restore and print > out all every > > employee email for 3 years prior. Apparently, there aren't > any global > > rules for what administrators are supposed to do or not do. > It's based > > mostly on whatever lawyers and judges come up with at any > given time. > > I also heard threats (that didn't come true) about how we > individual > > admins could be liable for whatever we did working on the > university > > systems. So, the AUP policy really should be better, and it > would be > > really good if the university lawyers came up with > guidelines for this > > stuff. Admins shouldn't have to be in the position of making legal > > decisions. > > > > -- > > Matt Cain > > > >