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Just curious, as I may have misread the original question. Gene's reply addresses the issue of preservation of MSU e-mail within MSU for MSU purposes. I read the original question as regarding employees who are leaving MSU and asking for a personal archive of their MSU e-mail as a .pst file so that they could transport that outside MSU. Did I misread that? And regardless, what would policy be for taking e-mail records outside MSU? -- dkm At 6/22/2010 03:30 PM Tuesday, Gene Willacker wrote: >The University Archivist (sorry, forgot her name) gave a presentation to >our department about university records. Technically, all MSU >(non-student) e-mails are official university records and should be >turned over to Archives for preservation. They are working with MSU >attorneys to hammer out the details of policies in this area. > >http://www.archives.msu.edu/ > >Gene > >on 6/22/2010 1:48 PM Linda Losik said the following: > > > > The new AUP is supposed to be moving within General Counsel. It will > > help quite a bit with some of the issues raised here. > > > > > > > > *From:* Matt Cain [mailto:[log in to unmask]] > > *Sent:* Tuesday, June 22, 2010 1:35 PM > > *To:* [log in to unmask] > > *Subject:* Re: [MSUNAG] Outgoing employee's email... > > > > > > > > > > > > At a different university, I had to deal with a court-ordered > > discovery once where the judge made us restore and print out all every > > employee email for 3 years prior. Apparently, there aren't any global > > rules for what administrators are supposed to do or not do. It's based > > mostly on whatever lawyers and judges come up with at any given time. > > I also heard threats (that didn't come true) about how we individual > > admins could be liable for whatever we did working on the university > > systems. So, the AUP policy really should be better, and it would be > > really good if the university lawyers came up with guidelines for this > > stuff. Admins shouldn't have to be in the position of making legal > > decisions. > > > > -- > > Matt Cain