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FYI - I have been asked to meet with ACNS staff to address many of the questions posed this morning. We plan to develop an FAQ in the next few days. Debbie -----Original Message----- From: MSU Network Administrators Group [mailto:[log in to unmask]] On Behalf Of Troy Murray Sent: Monday, November 05, 2007 9:46 AM To: [log in to unmask] Subject: Re: [MSUNAG] Fwd: Avoid Google Apps, Gmail, Microsoft Live Office for University business So something more like a versioning system like Subversion? -t On Nov 5, 2007, at 9:33 AM, Surato, Michael S. wrote: > Not exactly. What people are looking for is a way of having several > people to have the same document open at the same time. The manner > they want is for any changes to the document from one person, show > up in real time to the document in everyone else. What netfiles > allow is for several people to have the same document open, but > they cannot "share the workspace". > > +-------------------------------------------+ > | Michael Surato | > | College of Arts and Letters | > | Michigan State University | > | 320 Linton Hall | > | East Lansing, MI 48824 | > | Voice: (517) 353-0778 Fax: (517) 355-0159 | > +-------------------------------------------+ > > -----Original Message----- > From: MSU Network Administrators Group [mailto:[log in to unmask]] > On Behalf Of Troy Murray > Sent: Monday, November 05, 2007 9:11 AM > To: [log in to unmask] > Subject: Re: [MSUNAG] Fwd: Avoid Google Apps, Gmail, Microsoft Live > Office for University business > > Does something like https://netfiles.msu.edu/, which you can assign > permissions to users you specify, satisfy this need Nick? > > -t > > > On Nov 5, 2007, at 9:07 AM, Kwiatkowski, Nicholas wrote: > >> I realize that I already asked this at the open forum a few weeks >> ago, >> but are there any plans for the university to support some sort of >> document management system among different departments? I realize >> that AFS is an option for file storage, but it really doesn't support >> locking, or any conflict resolution for typed documents, >> spreadsheets, >> and presentations. This is very important with working with multiple >> departments or groups on a single document. While I personally >> didn't >> use any Google Apps, I have used similar apps (Adobe Share and >> Buzzword) that perform similar functions. >> >> -Nick Kwiatkowski >> MSU Telecom Systems >> >> -----Original Message----- >> From: MSU Network Administrators Group >> [mailto:[log in to unmask]] On >> Behalf Of Tom Davis >> Sent: Sunday, November 04, 2007 12:16 PM >> To: [log in to unmask] >> Subject: [MSUNAG] Fwd: Avoid Google Apps, Gmail, Microsoft Live >> Office >> for University business >> >> FYI. Dave Gift sent this to the Deans, Directors and Chairs list >> yesterday. /Tom >> >>> Date: Sat, 3 Nov 2007 13:32:01 -0400 >>> From: David A Gift <[log in to unmask]> >>> Subject: Avoid Google Apps, Gmail, Microsoft Live Office for >>> University business >>> To: [log in to unmask] >>> >>> To: Deans, Directors, Chairs >>> >>> From: David Gift, Vice Provost, Libraries, Computing and >>> Technology >>> David Brower, Assistant Vice President for Finance, CFO and >>> Controller >>> Linda O. Stanford, Associate Provost for Academic Services >>> Michael Poterala, Assistant Vice President for Research and >>> Graduate Studies and Executive Director, MSU Technologies >>> >>> Subject: Avoiding use of online software tools such as Google Apps, >>> Gmail, and Microsoft Office Live >>> >>> Please share this message with faculty and staff in your units. >>> >>> Google, Microsoft, and other companies are offering, at no >>> charge, an >>> increasingly diverse set of online, web-based software tools, >>> many of >>> which provide standard “office†functions such as >>> document and >>> slide deck production and management, spreadsheeting and >>> communications, including e-mail. These tools run on company >>> (vendor) servers, and user files and other content are stored on >>> company systems as well. The no-cost option is attractive to many >>> University units, faculty and staff. However, due to the terms of >>> use and business models being applied to these tools, they MAY >>> NOT be >>> used in the conduct of University work. >>> >>> To illustrate one concern, the terms to which you agree when you use >>> Google Apps >>> (http://www.google.com/accounts/TOS?hl=en) >>> include the following; which compromises the University’s >>> intellectual property rights and the security of University records: >>> >>> “You [user] retain copyright and any other rights you >>> already hold >>> in Content which you submit, post or display on or through, the >>> Services. BY SUBMITTING, POSTING OR DISPLAYING THE CONTENT YOU GIVE >>> GOOGLE A PERPETUAL, IRREVOCABLE, WORLDWIDE, ROYALTY-FREE, AND >>> NON-EXCLUSIVE LICENSE TO REPRODUCE, ADAPT, MODIFY, TRANSLATE, >>> PUBLISH, PUBLICLY PERFORM, PUBLICLY DISPLAY AND DISTRIBUTE ANY >>> CONTENT WHICH YOU SUBMIT, POST OR DISPLAY ON OR THROUGH, THE >>> SERVICES. … You agree that this license INCLUDES A RIGHT FOR >>> GOOGLE >>> TO MAKE SUCH CONTENT AVAILABLE TO OTHER COMPANIES, ORGANIZATIONS OR >>> INDIVIDUALS WITH WHOM GOOGLE HAS RELATIONSHIPS for the provision of >>> syndicated services, and to use such Content in connection with the >>> provision of those services.†(emphasis >>> added) >>> >>> Furthermore, neither Google nor Microsoft makes any promise to back >>> up content, secure confidential or proprietary content, or provide >>> free service for any particular period of time. If they change >>> their >>> minds about the business utility of this model, it may simply go >>> away >>> one day. >>> >>> Contract terms like these do not provide appropriate protection for >>> University business records or documents. If software tools like >>> these are used in instruction, they may compromise student >>> intellectual property protections. They may also adversely affect >>> commercialization or publication of intellectual property created by >>> faculty. Because individuals frequently do not know that they are >>> creating University business records, including student records, in >>> the course of doing their daily work at MSU, ANY use of these sorts >>> of online tools must be avoided. >>> Individuals or units contemplating use of any software tool or >>> online >>> service should carefully read and consider the terms of use, and >>> seek >>> appropriate legal or other review from University administrative >>> offices when terms of use are incompatible with University policy or >>> exceed the relevant administrator’s authority. >> > > -- > Troy Murray > Developer > Michigan State University > Biomedical Research and Informatics Center (BRIC) 100 Conrad Hall > East Lansing, MI 48824 > Phone: 517-432-4248 > Fax: 517-353-9420 > E-mail: [log in to unmask] > Calendar > HTML - http://www.icalx.com/html/troymurray72/month.php?cal=BRIC+Work > iCalendar - http://www.icalx.com/public/troymurray72/BRIC%20Work.ics -- Troy Murray Developer Michigan State University Biomedical Research and Informatics Center (BRIC) 100 Conrad Hall East Lansing, MI 48824 Phone: 517-432-4248 Fax: 517-353-9420 E-mail: [log in to unmask] Calendar HTML - http://www.icalx.com/html/troymurray72/month.php?cal=BRIC+Work iCalendar - http://www.icalx.com/public/troymurray72/BRIC%20Work.ics