1)
The Security for Administrators document has gone out to Deans,
Directors, and Chairs.
2)
This warning about how Change Tracking in MS-Word can bite you also
went out to DDC:
>Date: Mon, 18 Apr 2005 15:17:01 -0400
>From: David A Gift <[log in to unmask]>
>Subject: Alert regarding Microsoft Word document formatting
>To: [log in to unmask]
>
>To: Deans, Directors and Chairs
>
>From: David Gift, Vice Provost, Libraries, Computing and Technology
>
>Subject: Important feature in Microsoft Word 2003 of which to be aware
>
>
>There is a feature of Microsoft Word 2003 software that we all need to be
>careful about. It has the potential to expose to readers, in what the
>author(s) believe to be the "final" version of a document, earlier draft
>language that has been changed through editing. Intermediate drafting steps
>thus may be exposed within the final version that is distributed broadly and
>subject to public disclosure.
>
>
>This problem occurs because Word 2003 sets Change Tracking "On" as the
>default in any new document, and it retains editorial mark-ups and document
>changes recorded by the change tracking feature until the last author has
>exercised an "accept all changes" option. When you distribute what you
>believe to be final versions of documents, if you have not taken action to
>"accept changes", the receiver may be able to see all tracked changes in the
>document, including any comment notes that were associated with them during
>the editing process.
>
>
>This is a well-hidden and complex feature. To remove this effect from a
>Word document in which change tracking has been enabled you need to execute
>an Accept All Changes command:
>
>
> First right mouse click on the toolbars across the top of the Word window;
>
>
> Then select (turn on) the Reviewing toolbar from the list;
>
>
> Then mouse over the Accept Changes icon and click on the Accept All
>Changes in Document option.
>
>
>This clears all of the change tracking in the document. Unless you do this,
>all change tracking is preserved, even if you hide it, and any subsequent
>viewer/user of the document can see the editorial work.
>
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