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Elliott Parker ************************************************************************ A Theoretical Perspective on "Fear" As an Organizational Motivator for Initiating Public Relations Activities Jangyul Robert Kim, APR Doctoral Student College of Journalism and Communication University of Florida G035 Weimer Hall PO Box 118400 (352-846-1060) [log in to unmask] A Theoretical Perspective on "Fear" As an Organizational Motivator for Initiating Public Relations Activities Abstract This exploratory study identifies the correlation between fear and the public relations activities of an organization. A survey of forty public relations professionals in Florida was conducted Fear was identified as a critical causal factor that motivates an organization to initiate or undertake public relations activities. The effect of fear on public relations activities of an organization differed by public relations area, by degree of fear, by public/stakeholder and by type of fear/threat. Introduction Fear: An internal emotional reaction composed of psychological and physiological dimensions that may be aroused when a serious and personally relevant threat is perceived (Witte, Meyer and Martell, 2001, p.20). Fear has long been perceived as one of the strongest and most effective factors that affects people's attitude and behavior. Thanks to its potential and utility, fear appeal, "a persuasive communication that tries to scare people into changing their attitudes by conjuring up negative consequences that will occur if they do not comply with the message recommendations" (Perloff, 2003, p.187), has been widely used by communicators, particularly in health communication, political communication, and crisis management. A plethora of studies on fear appeal have been undertaken over the past decades including studies on the maximum effect of fear appeal (Janis, 1967; McGuire, 1968, 1969), on the mechanism underlying reactions to fear appeal (Leventhal, 1980, 1971), on why fear appeals sometimes fail (Janis, 1967), on the conditions under which fear appeals worked (Rogers, 1975, 1983), and on the two parallel processes by which fear appeals can influence attitudes (Witte, 1992, 1998). However, all of these studies have been focused on individual levels, i.e., on how to influence individuals or an aggregate composition of individuals, and none of them has ever attempted to apply fear appeal at the organizational level. In reality, there are plenty of cases when fear motivated an organization to initiate public relations activities to manage that fear. On the other hand, rare studies have been undertaken on "why" an organization deploys any public relations activities. Why? Certain factors must compel an organization, whether it be for-profit or non-profit, to conduct public relations activities. What could they be? Based on these curiosities, this study assumes "fear" as a critical causal factor of public relations activities. In addition, this study attempts to identify if fear affects the public relations activities of an organization, and if there are any correlations between fear and the public relations activities of an organization, by degree of fear, public relations area, type of fear and types of publics/ stakeholders. To date, no study has attempted to identify the correlations between fear and the public relations activities of an organization. This study hopes to contribute to the expansion of the realm of public relations study by applying a psychological perspective, and to contribute to a more diversified and in-depth understanding of the pubic relations of an organization. Literature Review Public Relations and Fear Over the past decades, various studies were conducted on public relations covering extensive areas including research, practice, evaluation, and theory developments. In summary, Ferguson (1984) and Sallot et. al (2003) conducted introspective studies that categorized and analyzed the existing studies. Even though the topics in these studies covered most of the general interests in public relations area, no study has attempted to identify fear as a motivational factor for an organization to conduct public relations activities. For instance, Ferguson (1984) conducted an early introspective study by analyzing 171 abstracts or articles published in the Public Relation Review over a period of ten years from 1975 to 1984. She categorized them into three categories: a) introspective articles such as education in public relations, ethics and social responsibility, history of public relations, and profession of public relations; b) application and practice articles such as management in public relations, implementing programs and campaigns, issues and methods of applied research, organizational communication, and social issues/issues management/new communication technologies); and c) public relations theory development articles (Ferguson, 1984). Based on Ferguson's research, 20 years later, Sallot et al. (2003) conducted a more comprehensive and elaborate introspective investigation of public relations articles, categorizing 748 public relations abstracts or articles that were published in Public Relations Review, Journal of Public Relations Research and Public Relations Research Annual since their inception through the year 2003 (Sallot et al., 2003). They established three categories, a) introspective articles, b) practice/application of public relations, and c) theory development in public relations. Of the 748 articles, 39.5% were introspective articles including the profession of public relations, pedagogy/education in public relations, history of public relations, international public relations, women and minorities, scholarly research, and image/reputation/impression management. Thirty nine percent (39%) were related to practice/application of public relations, such as implementing programs/campaigns, social issues/issues management, applied research issues and methodologies, organizational communication, management in public relations, crisis response/communication, new communication technologies, legal issues, integrated marketing communications, ethics (in practice) and image/reputation/impression management. The remaining 19.8% were related to theory development in public relations, such as excellence theory/symmetrical communication/Grunig's model, public relationships, crisis response theory, critical/cultural theory, ethics/social responsibility, academic versus applied research, situational theory, women's studies/feminist school/gender/diversity/minority, organizational communication, international public relations, role theory/models, rhetorical underpinnings, persuasion/public opinion, fundraising, risk communication, social issues and issues management, contingency theory, complexity theory and general social science theory (Sallot et al., 2003, P.42). As previously mentioned, most studies on public relations have focused on practical aspects or theories, and have not questioned why an organization is deploying public relations. Moreover, no study has ever been conducted to identify the causal factors, such as fear, that motivate an organization to initiate or undertake public relations activities or that affect the public relations activities of an organization. Fear Appeal Models To date, abundant studies have been conducted on fear and fear appeal, in particular, in the health communication area targeted at the individual level. Among them, the Extended Parallel Process Model (EPPM) developed by Witte in 1992 is known to be the most comprehensive and persuasive fear appeal model (Perloff, 2003). EPPM, however, was not an original study but an integrated model based on previous studies including Fear-as-required Drive Model (Janis, 1967), the Parallel Process Model (PPM) (Leventhal, 1970, 1971) and the Protection Motivation Theory (PMT) (Rogers, 1975, 1983) (Witte, 1992) 4/ Fear-as-acquired Drive Model. Janis (1967) studied the effect of fear appeal on audiences and argued in his fear-as-acquired drive model (Janis, 1967) that a certain degree of fear arousal was the most effective persuasion communication that could result in the proposed objectives of a message. Too much fear arousal would lead to maladaptive outcomes while fear appeals that were too weak would not arouse any reaction. He asserted that there is an inverted-U shaped relation between fear and message acceptance by audiences (Janis, 1967). This model was not supported (Higbee, 1969; Leventhal and Thembly, 1968) as studies found that increases in fear arousal produced increases in message accommodation (Rogers, 1983). Parallel Response Model (or Parallel Process Model). Developed by Leventhal (1970, 1971), the parallel response model or the parallel process model (Leventhal, Safer & Panagis, 1983, p.4) offered insights into the mechanisms underlying reactions to fear appeals by distinguishing cognitive processes and emotional processes. Leventhal argued that people would engage in danger control if they perceived the threatening messages (e.g., smoking causes lung cancer) as manageable by changing their attitude, intention or behavior (e.g., quitting smoking) to accommodate the messages, whereas they would engage in fear control (e.g., continuing smoking) if they perceived the threatening messages as unmanageable or uncontrollable by denying the messages (Leventhal, 1970, 1971). This model, however, was criticized because it was not able to specify the time when one process dominated over the other, or to specify which factors elicited the different processes (Beck & Frankel, 1981; Rogers, 1975; Witte, 1992). Protection Motivation Theory (PMT). Rogers (1975, 1983) demonstrated the conditions under which fear appeals worked by specifying the message components, i.e., source of information, and cognitive mediating processes in fear appeal studies. In this model, there are four persuasive message factors: magnitude of noxiousness that leads to perceived severity (e.g., AIDS is fatal), probability of occurrence that leads to perceived susceptibility (e.g., increased risk of HIV contraction), self-efficacy depictions that leads to perceived self-efficacy (condoms are effective protectors against AIDS) and response efficacy depictions that leads to perceived response efficacy (e.g., I'm able to use condoms to effectively prevent AIDS) (Rogers, 1975, 1983). However, this model only focused on the danger control process argued by Leventhal (1970) and did not explain the fear control process. In addition, this model was not able to prove the specific interactions among the four variables (Witte, 1992). Extended Protection Motivation Model (EPPM). The extended protection motivation model developed by Witte (1992) integrated and complemented the previous fear appeal studies that explained the reason why some fear appeals worked whereas others failed (Witte, 1992). Based on the parallel response model (Leventhal, 1970, 1971), this model stressed two parallel processes by which fear appeals can influence attitudes (Perloff, 2003). In this model, how people respond to fear appeals depends on their assessment of the threat and their perceived efficacy. If they perceive fear or threat as manageable (e.g., heart attacks can be prevented by exercise), i.e., if perceived efficacy is higher than perceived threat, then they accept the message and react according to the recommended messages (e.g., exercise more). This is called danger control. However, if they perceive the fear or threat as serious but not manageable even though they follow the recommended messages (e.g., even though I exercise, it cannot protect me from heart attack as I am obese), i.e., if perceived threat is higher than perceived efficacy, then, instead of trying to cope with fear, they deny or ignore fear and refrain from doing any action (e.g., do not exercise, but eat a lot). This is called fear control. In other words, when danger control processes are dominating, individuals respond to the danger, not to fear, whereas when fear control processes are dominating, they respond to their fear, not to the danger (Witte, 1992, p.338). From the communicator's standpoint, a fear appeal works if it leads a person into danger control whereas it does not work if it leads a person into fear control (Perloff, 2003). This model has been proven accurate across many populations and topics (Witte, 1998). Overall, the affect of fear appeal has been studied and utilized by many communication scholars and professionals. In particular, most studies have been in the health communication area regarding such areas as anti-smoking campaigns, anti-drug campaigns, AIDS prevention campaigns, anti-drinking campaigns and the like. However, health communication is not the only area where fear appeal is being utilized. Fear Appeal Adoption in Other Public Relations Area In addition to health communication, fear appeal is being broadly utilized in various areas of public relations such as crisis management, issue management, community relations, political communications and even internal communication. For example, a government agency may utilize fear appeals to educate people about the importance of preparedness for a tornado or hurricane by showing the citizens living in that area vivid pictures or documentary films via cable TV or newspapers. Also, by showing how to prepare for these disasters, they may be able to achieve their crisis management objective of minimizing unnecessary loss of life and property. An energy company that wants to construct a nuclear power station in a certain area may need to undertake issue management to eliminate possible fear of the citizens living in that area by assuring safety to them that the nuclear power station is neither dangerous nor hazardous to them before they actually start construction. A company may need community relations to build a friendly relationship with opinion leaders or celebrities in that area by sponsoring one of the popular cultural or sports events, or building a kids' science museum in that area. In the political communication area, a Republican presidential candidate may criticize a Democrat candidate by stressing the importance of the safety of America. He may assert the righteousness or inevitableness of the Baghdad bombing by the United States Air Force by reminding people (e.g., by arousing fear) of the September 11th attack. A managing director of a corporation may utilize fear in employee relations or internal communications by requesting her employees to abide by a new code of ethics that defines a gift worth ten dollars as bribery, or ask them to participate in a certain friendly marathon competition by insinuating the anticipated disadvantages they would have if they do not participate. In all of these cases, fear appeal may be an underlying motivator. Fear Appeal Adoption on an Organizational Level As previously mentioned, fear appeal has been utilized not only in health communication but also in various areas of public relations including crisis communication, issue management, community relations, political communication and employee relations. Most of the existing studies on fear and fear appeal have focused on an individual level, i.e., on how to influence an individual or a group composed of individuals from the standpoint of communicators. On the other hand, there are certain cases when fear appeals are utilized to affect an organization but not individuals. Just like an organization leverages fear appeal to affect or influence the attitude or behavior of an individual or an aggregate of individuals, a certain organization or even an individual may use fear appeal as a tool of influencing another organization. For example, an activist group such as Greenpeace is one of the typical activist groups that leverages fear appeal to achieve their goal of environment protection by influencing corporations that may contaminate the environment or pollute the clean air. The media is another group that utilizes fear appeal against organizations such as corporations, government agencies and even individuals such as politicians and celebrities. In other words, even though they do not directly use fear appeal or threat to get information on them, these organizations, including their CEOs or the public relations practitioners in these organizations may be afraid of possible negative news, and may try to provide the media with positive information. Hypotheses Working Definition of Concepts To eliminate any possible misunderstandings or unnecessary argumentations, fear, fear appeal and threat are defined as follows: Fear: An organization's internal emotional or reasonable reaction composed of a psychological dimension that may be aroused when a threat that is serious and relevant to that organization is perceived Fear Appeal: A persuasive communication that tries to scare people in an organization into changing the organization's attitudes by conjuring up negative consequences that will occur to that organization if they do not comply with the message recommendations Threat: A danger or harm to an organization that exists in the environment whether people in an organization know it or not. Based on the current review of relevant literature, this preliminary study hopes to determine whether fear affects the public relations activities of an organization. To measure these correlations, the following hypotheses are tested: H. Fear will affect the public relations activities of an organization. H1. The degree of fear that affects the public relations activities of an organization will vary according to public relations area. H2. The degree of fear that affects the public relations activities of an organization will vary according to the types of fear. H3. The degree of fear that affects the pubic relations activities of an organization will vary according to the types of publics/stakeholders (of an organization). Research Method To test the above hypotheses, an internet survey was distributed via email, as it enabled quick, easy, and accurate gathering of survey information with minimal cost as compared to a traditional paper and pencil method (Barber, McGlade, Milot, and Scales 1996; Kelly-Milburn and Milburn 1995; Landis 1995). The survey was conducted in March 2004 and included public relations professionals who were either members of the Public Relations Society of America, Florida chapter, or Florida Public Relations Association, mostly based in cities in Florida including Miami, Orlando, Jacksonville, Tampa, and Gainesville (40 expert respondents). To test the correlation between fear and public relations activities, the degree of fear was categorized into four groups: no effect, weak effect, moderate effect, and high effect. The public relations areas that would be affected by fear were divided into eleven groups: crisis management, issue management, reputation management, community relations, philanthropy, media relations, day-to-day public relations activities, investor relations, employee relations, government relations, and NGO/activist relations. The public/stakeholders were divided into seven groups: media, consumers, NGO/activist groups, investors, employees and general public. Finally, fear was categorized into five threat types: a) natural and uncontrollable threats such as a storm blowing down a building or a plane crashing into your factory, b) accidents that an organization could control such as the explosion of a boiler or a leak of polluting material, c) community, consumer, competitor-related threats such as activist group protests, unfair trade, lawsuit, or consumer complaints, d) media-related threats such as wrong information, rumors, or negative reporting and e) internal threats such as employee strike, CEO scandal, sexual harassments or embezzlement. Except for the scale regarding the degree of fear, each was measured using seven-point scales ranging from "no effect at all (or never)" to "very high effect (or very often)". Results Fear was identified as a critical causal factor that prompts an organization to initiate or undertake public relations activities. In other words, one of the major reasons why an organization is conducting public relations activities is to manage fear. Of the forty respondents, 78% agreed that fear affects public relations with either a strong effect (36%), moderate effect (23%) or weak effect (18%). H1. The degree of fear that affects the public relations activities of an organization will vary according to public relations area. To test the correlation between the degree of fear and public relations activities, the degree of perceived fear was categorized into two groups: 'No effect at all' group and 'Effect' group that was sub-divided into 'weak effect', 'moderate effect' and 'strong effect'. The actual public relations activities by area were compared to identify if the perceived fear really affected the public relations activities of the organization. As shown below, all eleven public relations areas were affected by fear. The most strongly affected areas were crisis management (F=70.45, R2=.858, p-value <.01), followed by issue management (F=18.68, R2=.615, p<.01) and media relations (F=11.91, R2=.512, p<.01). In terms of undertaking actual public relations activities affected by perceived fear, media relations (F=17.25, R2=.596, p<.01) was the most prominent followed by issue management (F=9.28, R2=.443, p<.01) and crisis management (F=9.06, R2=.437, p<.01). Therefore, H1 was supported (See table 1). In addition, respondents selected crisis management (63%), reputation (52%), media relations (55%), and issue management (52%) as the areas that were affected most by fear, whereas they selected Philanthropy (13%) and NGO/activist group relations (13%) as the least affected areas. ______________________ Insert table 1 about here ______________________ H2. The degree of fear that affects the public relations activities of an organization will vary according to the types of fear/threat. As the pool of potential fear/treat types contains five explanatory variables, use of a "best" set algorithm may not be relevant in testing this hypothesis. Therefore, in order to develop the best subset of fear/treat types, this study used a stepwise regression procedure. Among the five threat/fear types, community, consumer-related threats explained the importance of crisis management (t=5.50, p<.01) and investor relations (t=3.96, p<.01) with an R-square of 85%. In terms of activities, as response variables, government relations (t=4.30, p<.01) and media relations (t=2.96, p<.01) were the most fully explained with R-square values of 78%. The natural uncontrollable threats explained the importance of philanthropy (t =4.42, p<.01) and crisis management (t =2.24, p<.05) with an R-square of 61%. However, in terms of executing public relations activities, philanthropy was not included whereas issue management (t=8.38, p<.01) was explained with an R-square of 69%. Internal threats were also shown as important independent variables that explained NGO/activities groups (t=5.54, p<.01) and employee relations (t=5.01, p<.01) with an R-square of 83%. H2 was supported (see table 2). ______________________ Insert table 2 about here ______________________ H3. The degree of fear that affects the pubic relations activities of an organization will vary according to the types of publics/stakeholders (of an organization). The correlation between public relations activities and public/stakeholder was tested using a stepwise regression analysis. The seven categories of public/stakeholders were all reported to have certain effects on the area of public relations activities. Among them, crisis management was most affected by consumer (t=7.01, r2=.824, p<.01) and Ngo/activists groups (t=3.48, r2=.824, p<.01). Even philanthropy was affected by internal publics such as employees (t=6.64, r2=.565, p<.01). In the case of employee relations, it was not only positively affected by consumers (t=4.54, p<.01) and media (t=3.33, p<.01) but also negatively affected by the general public (t=-2.74, p<.01). In addition, there were gaps between the perceived fear on the public relations area and actual public relations activities. For example, even though employees are perceived as a cause of philanthropy activity (t=6.64, p<.01), in reality, actual public relations activities were focused on NGO/activist groups more than philanthropy. In conclusion, H3 was supported. ______________________ Insert table 3 about here ______________________ As shown above, all three hypotheses were supported. There were strong correlations among the variables as well as the existence of distinctive correlations between fear and public relations activities by public relations area, fear/threat type and public/stakeholder. Discussion & Limitations The primary goal of this study was to find out if there is any causal relationship between fear and public relations activities. As shown above, fear turned out to be a critical causal factor that motivates an organization to initiate or undertake public relations activities. In addition, it was shown that the public relations activities of an organization is affected differently by the degree of fear/threat, type of fear and stakeholder/public. However, as an exploratory study that tries to understand public relations from the psychological perspective, this study has several limitations. For instance, even though the results are sufficiently significant, the sample size (n=40) is fairly small and geographically confined to the state of Florida. Therefore, a complementary survey needs to be conducted with a nationwide sample. In this case, the items should be elaborated on to generate more concrete correlations between variables. Further research could be developed based on this study. For example, it is anticipated that a development stage of fear does exist like crisis. If so, just as an organization develops crisis management programs, it would be necessary to develop a fear management public relations program. Accordingly, scholars will be able to analyze the correlation of fear management cost versus public relations expenses (i.e., when to initiate or undertake fear management and how to evaluate the fear management result). Base on this, it would be possible to develop a fear management index. This index could be developed in relation with a crisis management index or reputation management index. In regard to the causal factors that affect the public relations activities of an organization, other factors could be further explored. For instance, benefit could be another critical causal factor of public relations activities. In some sense, fear and benefit could be regarded as the two major factors that motivate or facilitate public relations activities. This approach will enrich the realm of public relations study enabling interdisciplinary approach from psychological and economical aspects. In addition, it would be possible to conduct a more elaborated study on the correlation between fear and public relations activities by public relations area as well as by public relations industry. The awareness of fear and fear management strategy may vary depending on organization's industry, organization size, CEO's characteristics, the organization's culture as well as external conditions such as economic situation, political and social issues, competitors' activities and stakeholders' responses. It would be worthwhile to monitor fear over time with an organization to see if public relations programs aimed at reducing fear are having intended effects. Finally, the existing fear studies focusing on the individual level could be applied to an organizational level in more detail. For example, in EPPM, there is a critical point where perceived threat exceeds perceived efficacy. This critical point is where fear control processes begin to dominate over danger control processes (Witte, 1982, p.341). It might be possible to assume that there is a critical point for an organization to start fear management based on the perceived degree of fear, fear stage and fear/threat type. If the perceived threat is weak and not serious, the organization may not start fear management. However, if the perceived threat is serious, the organization may start fear management. In addition, whereas crisis management or issue management is dealing with substantial matters from a practical perspective, fear management is a more psychologically-oriented perspective. Fear might be the underlying factor that controls the unconsciousness of a CEO or pubic relations professionals in an organization to initiate or undertake public relations activities. Last but not least, it is tested that some public relations areas are more affected by fear than other public relations areas. In this regard, the result could be utilized by public relations practitioners in developing a pro-active fear management program. For a public relations consultant, it would be possible to provide her/his clients with relevant public relations consultation according to the client's industry by identifying frequent or potential fear types in that industry. It could be possible to persuade her/his clients by better leveraging fear appeal. Table 1. The Correlation between the Degree of Fear and Public Relations Area (& Public Relations Activities) Public Relations Area Perceived Fear Actual PR Activity F R2 F R2 Crisis Management 70.45** .858 9.06** .437 Issue Management 18.68** .615 9.28** .443 Reputation Management 11.18** .489 7.29** .384 Community Relationship 7.33 ** .393 7.41** .388 Philanthropy 6.80** .368 3.17* .214 Media Relations 11.91** .512 17.25** .596 Day-to-day PR Activities 10.33** .470 6.05** .342 Investor Relations 5.36** .315 2.91* .200 Employee Relations 7.51** .392 6.54** .359 Government Relations 7.45** .390 7.88** .403 NGO group Activities 11.55** .498 4.46** .276 Note: F (3, 35), p**<0.01, & p* < 0.05 Table 2. The Stepwise Regression of Pubic Relations Area by Type of Threat/Fear Fear/Threat Type Public Relations Area Actual PR Activity t r2 t r2 Natural uncontrollable threats Philanthropy 4.42** .612 Issuemgt 70.45** 8.38** .687 threats Crisismgt 2.24* Controllable accidents Crisismagt 4.93** .748 Govtrelation 4.01** .708 Cummunityrel 3.18** Reputmgt 3.15** Community, consumer-related threats Crisismgt Investorrel 5.50** 3.96** .854 Govtrelation Mediarelation 4.30** 2.96** .782 Media-related threats Reputmgt 5.70** .785 Mediarelation 5.55** .620 Employeerel 4.07** Investrelation 2.50* Internal threats NGO/Activist Employeerel 5.54** 5.01** .827 Govtrelation Mediarelations 3.20** 3.00** .722 Note: t-value, p**< 0.01, & p* < 0.05 Table 3. The Stepwise Regression of Public Relations Area by Public/Stakeholder Public Relations Area Public/Stakeholder Actual PR Activity t r2 t r2 Crisis Management Consumer 70.45** 7.01** .824 Ngo/Activist mer 70.45** 3.53** .655 Ngo/Activist 3.48** Consumer 3.14** Issue Management Ngo/Activist 4.44** .780 Consumer 3.75** .677 Genpublic 3.99** Ngo/Activist 3.27** Reputation Management Media 3.64** .677 Employee 5.87** .511 Genpublic 2.70** Community Relationship Genpublic 3.70** .659 Genpublic 3.05** .634 Employee 2.95** Consumer 2.32* Philanthropy Employee 6.64** .565 Ngo/Activist 3.40** .260 Media Relations Media 7.66** .640 Consumer 4.50** .708 Ngo/Activist 3.00** Day-to-day PR Activities Employee 3.94** .653 Genpublic 5.68** .494 Genpublic 2.69** Investor Relations Investor 6.16** .756 Investor 7.10** .604 Consumer 2.57** Employee Relations Consumer 4.54** .747 Consumer 5.69** .495 Media 3.33** Genpublic -2.74** Government Relations Government 5.46** .817 Consumer 4.22** .669 Employee 2.20* Ngo/Activist 2.27* NGO/Activities group Ngo/Activist 6.72** .851 Ngo/Activist 8.83** .764 Employee 4.65** Genpublic -2.26* Note: t-value, p**< 0.01, & p* < 0.05 References Barber, L. 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