Seems like the most straightforward way to get around that is to create that
portion of the letterhead as an image. This admittedly makes the creation
process a little more difficult...

-----Original Message-----
From: George J Perkins [mailto:[log in to unmask]] 
Sent: Thursday, April 15, 2010 1:57 PM
To: [log in to unmask]
Subject: Re: FW: New Standards for Stationery and Unit Logos

Peter J Murray wrote:
> This is a repost from NAG, but I have made an electronic letterhead 
> that conforms to the new standards.  Since we all use the same graphic 
> now, it's easy to modify for your unit, just view header/footer and 
> edit the wording.
> 
> http://jmc.msu.edu/internal/jmtemplate.doc
> 
> We are also waiting for the new web starter template to be produced 
> and will convert our website over to that as soon as it is released 
> (supposed to be very soon).
> 
> The changes are logical and are the law of the land, so it's not 
> really a big deal.  Use up what you have, and issue all new stuff with 
> the standard in mind.
> 
> Peter Murray
> James Madison College
> [...]

We, too, have been generating new MS Word templates that meet the standards
in the new "MSU Brand" guide, but there is a major issue which will have to
be dealt with sooner or later, and that is the 'Myriad Pro' font which is
specified.

The basic 'Myriad Pro' font is not too hard to get installed on a Windows
system, as it is installed by Adobe Reader 7 and 8, and copies of it are in
the Program Files area of Adobe Reader 9, available for right-click and
"Install".  But that latter part is not something that ordinary Windows
users are likely to do.

Hence, the problem.  The standards were clearly written with the idea that
ALL such documents ONLY exist in printed form (in which case, the generator
of the document is the only one who needs to have the font installed).  Not
even counting the movement towards "green-ness", it has become common
practice for people to E-mail each other Word documents, or put them on
websites as is (such as the link on the JMC site).

If the _recipient_ has not gone to the effort of going into the Adobe Reader
Program Files area (or Acrobat or Dreamweaver or other product that includes
'Myriad Pro' font files) and installing the font, they will see something
other than the correct contents of the sidebar when they open up that Word
document.

I actually tested this on my daughter's PC (mine already had 'Myriad Pro' on
it):  the college name came out rendered as musical notes!

Unless MSU has some way of forcing every possible recipient of an
MSU-generated Word document to acquire a copy of the 'Myriad Pro'
font and install it, it would probably be best to authorize a legal
substitute from among the fonts which are readily available on all systems.
Either that, or just live with the fact that the official position not only
tolerates, but mandates, gibberish in official documents.
-- 
                               George

----------------------------------------------------------------------
George J Perkins                http://www.pa.msu.edu/people/perkins/
1209B BPS Bldg, MSU             Phone: 517-884-5467
East Lansing, MI  48824-2320      FAX: 517-353-4500